Mixed fleets, mixed records.
Roll cages sit in one spreadsheet, Dolav boxes in another and CC trolleys in a pooling portal. Nobody sees the whole fleet.
Q · A
What is RTI tracking software?
RTI tracking software records where each returnable transport item is, who holds it and how it moves between distribution centers, carriers, stores and repair partners. Rotion does this per item for mixed fleets of roll cages, dollies, CC trolleys, pallet collars and Dolav boxes, on QR, barcode, RFID or GS1 GRAI codes. Balances, losses and repair cycles then come from scans in one system.
- Mixed fleets in one system
- Custody per partner from scans
- Autopilot flags partners holding RTIs too long
01The problem
Why RTIs go missing.
Roll cages and trolleys are the carriers nobody counts. They stay behind at stores, ride along with other loads and end up in someone else’s yard.
Carriers keep what they bring.
Empty roll cages and dollies travel back with carriers and get used for other customers. Without custody per handover, the loss has no owner.
Damage goes unrecorded.
A broken wheel or bent frame takes an RTI out of service. Without repair history, you buy new ones instead of fixing the old.
02Fleet
One fleet, five types, one record.
Each RTI type runs its own loop with its own rules. Rotion keeps them in one record, so you see where each type spends its days and where it leaks.
Fleet total12,230items across 5 types
Owned10,8704 types
Pooled1,360rented from a pool
Leak flagged1 typeRoll cage · Carrier back
Roll cageOwnedCount4,820DC1 dCarrier1 dStore2 dCarrier back2 dPer turn6 dReturn rate96.4%Return 7 dInspect every 20 turns€45 depositLeaks on the carrier’s truck.
DollyOwnedCount2,140DC1 dStore3 dBack1 dPer turn5 dReturn rate98.7%Return 6 dInspect every 30 turns€12 deposit
CC trolleyPooledCount1,360Supplier2 dDC1 dStore3 dBack to the pool2 dPer turn8 dReturn rate97.9%Return 10 dInspected by the pool€30 deposit
Dolav boxOwnedCount610Supplier4 dPlant6 dBack2 dPer turn12 dReturn rate99.1%Return 14 dInspect every 15 turns€60 deposit
Pallet collarOwnedCount3,300DC1 dStore5 dBack3 dPer turn9 dReturn rate97.1%Return 10 dInspect every 40 turns€5 deposit
5 types, 12,230 items in one recordSample data
03Carriers
Carriers hold the gap.
Every roll cage is scanned onto a truck and off it again. Rotion compares what each carrier collected with what it returned, week by week, and writes the statement when the gap stays open.
Carrier NorthCollected1,244Returned1,132Open112Gap9.0%
Carrier WestCollected1,060Returned1,050Open10Gap0.9%
Carrier SouthCollected900Returned892Open8Gap0.9%
Carrier North, per week
Roll cages collected, split into returned and still open
ReturnedOpen
4
Took over the Ghent stores
22
28
28
30
04Platform
Built for mixed RTI fleets.
Everything a retailer, carrier or pool operator needs to run returnable transport items of every type. Pick a feature to see it.
Explore the platform
Fleet by typeBalance per partnerLoss and anomaly alertsReuse reporting Autopilot Fleet by regionRTIs
Assets412,300
In circulation71%
Idle at depots9%
utilization
Balance per customerAll regions · last 30 days
| Customer | Out | Back | Open | Dwell |
|---|---|---|---|---|
| Store 2214 Ghent | 1,240 | 1,196 | 44 | 5 d |
| Customer 14 | 860 | 648 | 212 | 21 d |
| DC Zellik | 2,310 | 2,287 | 23 | 2 d |
| Grower Hoogstraten | 1,580 | 1,531 | 49 | 7 d |
| Store 0917 Leuven | 640 | 611 | 29 | 6 d |
Open total · RTIs357 · € 1,785 deposit value
Anomalies this week Autopilot
High
StockpilingRetailer 3 DC holds 1,140 more than its 90-day average
ReviewMedium
Breakage spikeFiller 07 damage rate 3.1%, usually 0.8%
ReviewLow
Slow returnsCarrier West average return 18 days
ReviewPPWR reuse reportPPWR
2026 Q3 · all customers
Reuse rate93.4%
Cycles per asset14.2
Rotations1.2 M
| Customer | Rotations | Reuse |
|---|---|---|
| Retailer 3 | 412,300 | 94.1% |
| Filler 07 | 288,100 | 92.7% |
| Grower co-op 2 | 196,400 | 95.3% |
Export reportCSV · PDF · API
05Repair
Repair beats replacement.
A driver or store scans a damaged item and picks what broke. Rotion books it to a repair partner, keeps the repair on the item’s record and brings it back into the fleet.
Damage reports this month84
Wheel 46Frame 21Base 11Other 6
Back in the fleet61of 84
Repaired 61At Partner West 14Scrapped 9
Saved against buying new€10,492
61 × (€210 new − €38 repair)
Roll cageRC-0418-0977Back in the fleet
Front wheel broken- Turns
- 31
- Reported at
- Store 2214 dock
- Repair partner
- Partner West
- Earlier repairs
- 2
Status
- Damage reportedOct 5, 07:31
The driver scanned it at Store 2214 dock and picked front wheel.
- Booked to Partner WestOct 5, 09:04
Taken off the fleet count for loading.
- RepairedOct 8, 15:20
Front wheel replaced. 3 days in repair
- Back in the fleetOct 9, 06:12
Scanned in at Depot Ghent, ready for turn 32.
Cost summary
Repair, average€38
New roll cage€210
Saved on this item€172
Repair history
- Front wheelTurn 31
- FrameTurn 22
- WheelTurn 9
Field results from operators running Rotion across pools, retail and industry.
28%
S.01fewer assets lost
9%
S.02smaller fleet needed
575,310
S.03assets tracked
Some of the organizations we work with.
06Field notes
What RTI data shows.
Carriers are part of the loop.
Handover scans show which carriers bring empties back and which reuse them elsewhere.
Repair beats replacement.
Repair history per item shows real service life, so you fix what can be fixed and buy only what you need.
Transport packaging has reuse targets.
Under PPWR (Regulation (EU) 2025/40), calculation rules for reuse apply from 30 June 2027 and reuse targets from 2030. Per-item cycle counts are the evidence.
Run more than one asset type?
Q.01What counts as a returnable transport item?
Any carrier that moves goods and comes back to be used again: roll cages, dollies, CC trolleys, pallet collars, Dolav boxes, pallets, crates and trays. Rotion tracks all of them in one system, each with its own rules.
Q.02Can we track several RTI types in one system?
Yes. Mixed fleets are the normal case. Each type carries its own dimensions, deposit and repair rules, and balances can be read per type or across the whole fleet.
Q.03Can we use the codes already on our RTIs?
Yes. Rotion reads QR codes, barcodes, RFID, BLE and GS1 GRAI identifiers, so relabeling is usually not needed.
Q.04Do we need to replace our ERP or WMS?
No. Rotion runs alongside your ERP, WMS and TMS and fills what they do not cover: item-level history, custody per partner and loss patterns. For a comparison of tools, see the RTI tracking software buyer guide.
Q.05How does Rotion reduce RTI loss?
Every item has a holder and a location at all times. Autopilot flags carriers and stores holding RTIs too long and proposes a statement or a pickup, so recovery happens before a write-off. Read the 5 points where assets disappear.
