Crate tracking software for producers and distributors

Rotion gives every returnable crate a digital identity. See which crates sit at which customer, follow every rotation, and get more of them back.

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No new hardware. Your existing labels. Runs alongside your ERP.

Pool control

Know your crate pool, not just your crate count

Crates scatter across customers, depots, and wash stations. Rotion shows where they sit, how they rotate, and where they leak.

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In one demo we map your crate loop and show you where crates go missing.

Leakage increase detected

Leakage increase

Retail location #KZ88DS has used 21% higher leakage this month.

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Fleet occupancy - July

226,713 / 244,300

70%

There are still 13 days until a new batch is produced.

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Fleet status - July

244,300 items

+12%

In use

Transit

Wash

Real-time crate visibility

Location, dwell time, and rotation per crate across customers, depots, and regions.

Real-time crate visibility

Location, dwell time, and rotation per crate across customers, depots, and regions.

Real-time crate visibility

Location, dwell time, and rotation per crate across customers, depots, and regions.

Loss and anomaly detection

Spot customers that hold crates too long, rising loss rates, and unusual patterns early.

Loss and anomaly detection

Spot customers that hold crates too long, rising loss rates, and unusual patterns early.

Loss and anomaly detection

Spot customers that hold crates too long, rising loss rates, and unusual patterns early.

One view across flows

Run delivery, return, and wash flows from one system without fragmentation.

One view across flows

Run delivery, return, and wash flows from one system without fragmentation.

One view across flows

Run delivery, return, and wash flows from one system without fragmentation.

Digital Packaging Passport

Reusable box

Created 13 Jul, 2025

16 cycles

Every crate carries its own history

Deliveries, returns, and wash cycles logged per crate, including the produce batches it carried. Balance discussions and recalls both end with a lookup.

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Digital identity per crate

QR, barcode, or RFID per crate. Existing labels can be reused, so relabeling is not mandatory.

Digital identity per crate

QR, barcode, or RFID per crate. Existing labels can be reused, so relabeling is not mandatory.

Digital identity per crate

QR, barcode, or RFID per crate. Existing labels can be reused, so relabeling is not mandatory.

Balance clarity per customer

Per-customer crate balances follow scans instead of paper tally sheets.

Balance clarity per customer

Per-customer crate balances follow scans instead of paper tally sheets.

Balance clarity per customer

Per-customer crate balances follow scans instead of paper tally sheets.

Standards and integration ready

Compatible with GS1, ERP, logistics, and partner systems without custom builds.

Standards and integration ready

Compatible with GS1, ERP, logistics, and partner systems without custom builds.

Standards and integration ready

Compatible with GS1, ERP, logistics, and partner systems without custom builds.

Growth

Grow deliveries without buying more crates

Faster rotations and fewer losses mean the same pool carries more volume.

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Recurring licenses

Filter

Bulk Action

Client name

Annual Price

Tier

Order Total

Action

Status

Pending

Walmart

€25,000.00

₦50,000.00

Pending

Target

€50,000.00

₦50,000.00

Pending

Mediamarkt

€75,000.00

₦50,000.00

Pending

Fewer replacement crates

Recover more crates before they are written off and size the pool on real rotation data.

Fewer replacement crates

Recover more crates before they are written off and size the pool on real rotation data.

Fewer replacement crates

Recover more crates before they are written off and size the pool on real rotation data.

Incremental deployment

Start with one route or customer group. No big-bang migration required.

Incremental deployment

Start with one route or customer group. No big-bang migration required.

Incremental deployment

Start with one route or customer group. No big-bang migration required.

Better planning and asset ROI

Use real usage data to optimize pool sizing and capital allocation.

Better planning and asset ROI

Use real usage data to optimize pool sizing and capital allocation.

Better planning and asset ROI

Use real usage data to optimize pool sizing and capital allocation.

Why producers and distributors choose Rotion

Woman holding a smartphone looking through the glass

Plug and play

Works with your routes

Drivers scan at drop-off and pickup. No new hardware and no change to how you deliver.

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Plug and play

Works with your routes

Drivers scan at drop-off and pickup. No new hardware and no change to how you deliver.

Book a demo

Plug and play

Works with your routes

Drivers scan at drop-off and pickup. No new hardware and no change to how you deliver.

Book a demo

Independence

Neutral and non-competitive

Rotion does not own pools or compete for customers. Your data stays yours.

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Independence

Neutral and non-competitive

Rotion does not own pools or compete for customers. Your data stays yours.

Book a demo

Independence

Neutral and non-competitive

Rotion does not own pools or compete for customers. Your data stays yours.

Book a demo

A desk with a laptop and an employee badge laying on top of it.

scaling

Designed for scale and complexity

Handles millions of crates, many customers, and overlapping flows without brittle customization.

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scaling

Designed for scale and complexity

Handles millions of crates, many customers, and overlapping flows without brittle customization.

Book a demo

scaling

Designed for scale and complexity

Handles millions of crates, many customers, and overlapping flows without brittle customization.

Book a demo

Why suppliers are rethinking crate management

Crates go out with every order and come back when customers get around to it. Tally sheets and spreadsheets drift, and every lost crate is bought twice.

Customer balances without tally sheets

Loss visible while it is still recoverable

Pool sized on data, not gut feeling

What crate-level data reveals in fresh supply chains

Wash cycles set the real capacity

A crate pool’s capacity is not its count but its rotation through washing. Cycle data shows where crates queue, when wash capacity constrains delivery, and which flows starve the loop.

Harvest peaks stress every loop at once

Seasonal peaks hit growers, packers, and retail in the same weeks. Historical rotation data turns peak planning from renting emergency crates into scheduling the pool you already own.

Customer balances decay without scans

Tally sheets agree on delivery day and drift apart afterwards. Scan-based balances per customer keep both sides looking at the same number all season.

How it works

Give assets an identity

QR, barcode, or RFID. Existing labels reused where possible.

Scan at handover

Drivers and partners scan in seconds, or in bulk with SSCC batching.

See the loop

Balances, dwell times, and losses per partner, in real time.

Run more than one asset type?

Rotion tracks any returnable asset in one system. Mixed fleets are the normal case, not the exception.

Kegs

For breweries and distributors.

IBCs

For fillers and processors.

Totes & RPCs

For retail and food supply chains.

Pallets

For manufacturers and logistics.

Cups & takeaway

For reuse schemes and venues.

Other RTIs

If it returns, Rotion tracks it.

Integrate once. Sync everywhere. Rotion plays well with the tools you already use.

From ERPs to HR and accounting tools, Rotion plugs into your finance stack to keep data consistent, workflows tight, and teams aligned.

Frequently asked questions

Answers to common questions about getting started and using Rotion day to day.

Book a demo call

Let’s talk about your current setup or ambitions and see how Rotion can simplify your circular logistics.

Book a call

Do you prefer email? We're available at:

hello@rotion.eu

Book a demo call

Let’s talk about your current setup or ambitions and see how Rotion can simplify your circular logistics.

Book a call

Do you prefer email? We're available at:

hello@rotion.eu

Book a demo call

Let’s talk about your current setup or ambitions and see how Rotion can simplify your circular logistics.

Book a call

Do you prefer email? We're available at:

hello@rotion.eu

Do we need to replace our existing systems?

No. Rotion runs alongside your ERP or route planning and fills the gaps they do not cover: crate-level history, loss patterns, and per-customer balances.

Do our customers need to install anything?

No. Customers can confirm handovers via web or mobile, and drivers can scan for them. Adoption does not depend on every customer cooperating.

Does this mean scanning every single crate?

No. Rotion supports batching with SSCCs, so stacks and pallets of crates scan as one group through shared checkpoints while each crate stays traceable.

Can we use our existing labels?

Yes. Rotion supports QR codes, barcodes, RFID, or combinations. Existing labels are reused where possible.

How does Rotion reduce crate loss?

Every crate has an owner and a location at all times. Customers that sit on crates show up immediately, and recovery becomes routine instead of a write-off.

Do we need to replace our existing systems?

No. Rotion runs alongside your ERP or route planning and fills the gaps they do not cover: crate-level history, loss patterns, and per-customer balances.

Do our customers need to install anything?

No. Customers can confirm handovers via web or mobile, and drivers can scan for them. Adoption does not depend on every customer cooperating.

Does this mean scanning every single crate?

No. Rotion supports batching with SSCCs, so stacks and pallets of crates scan as one group through shared checkpoints while each crate stays traceable.

Can we use our existing labels?

Yes. Rotion supports QR codes, barcodes, RFID, or combinations. Existing labels are reused where possible.

How does Rotion reduce crate loss?

Every crate has an owner and a location at all times. Customers that sit on crates show up immediately, and recovery becomes routine instead of a write-off.

Do we need to replace our existing systems?

No. Rotion runs alongside your ERP or route planning and fills the gaps they do not cover: crate-level history, loss patterns, and per-customer balances.

Do our customers need to install anything?

No. Customers can confirm handovers via web or mobile, and drivers can scan for them. Adoption does not depend on every customer cooperating.

Does this mean scanning every single crate?

No. Rotion supports batching with SSCCs, so stacks and pallets of crates scan as one group through shared checkpoints while each crate stays traceable.

Can we use our existing labels?

Yes. Rotion supports QR codes, barcodes, RFID, or combinations. Existing labels are reused where possible.

How does Rotion reduce crate loss?

Every crate has an owner and a location at all times. Customers that sit on crates show up immediately, and recovery becomes routine instead of a write-off.