Losses sit at customers.
Linen and workwear go missing on wards, in hotel rooms and in lockers. The shortfall shows up as a replacement order.
Q · A
What does Rotion do for garment and textile rental?
Rotion gives every garment or linen item its own record, read from an RFID tag or code at each step. It counts wash cycles per item, shows which client, site or wearer holds it, flags losses at customers and shares each client’s data with that client only.
- RFID, QR and barcode, read in batches
- Views and reporting per client
- Runs alongside your laundry and ERP systems
01The problem
Counts per client hide the losses.
Most textile services know how many items each client should have. They do not know which items, or how many washes each one has left.
Wash life is unknown.
Without cycles per item you retire garments too early or send worn ones back out.
Excel cannot keep up.
Manual entry for intake, sorting and dispatch takes hours and is out of date by the next delivery.
02Wash life
Every wash counted, every jacket.
Each read at the laundry adds a cycle to the garment. You see which items reach their wash limit this quarter, before you retire good ones or send worn ones back out.
Wash lifeType Work jacket, navyLimit 75 washesHorizon 13 weeks
Jackets400
Wash limit75
Washes per weekabout 1
At limit this quarter56
Jackets per wash count
In useReaches 75 within 13 weeks
62+Limit 750187
Washes so far
56 jackets reach their limit this quarter. Order replacements now.
Create replacement orderItemWearerSize, lockerRepairsWashes
0042Wearer 031M, 1-07173
0311Wearer 268XL, 4-22071
0098Wearer 077L, 2-03368
0187Wearer 112L, 3-14264
Limits are set per garment type. Rotion counts the washes, you decide when to retire.
03Closed loop
Every step a garment takes.
Garments and linen pass between clients, wearers and your laundry many times a year. Each read adds to the record of the item.
- 01Clients
See the garments at their own sites and their own losses, and nothing else.
- 02Wearers
Receive and return their own workwear.
- 03Laundry
Reads every item in and out and counts its wash cycles.
- 04Sorting
Matches clean items to clients and wearers before dispatch.
- 05Repair
Logs repairs per item, so you know what each garment has had.
- 06Distribution
Delivers clean items and collects soiled ones, with a read at each stop.
Field results from operators running Rotion across pools, retail and industry.
28%
S.01fewer assets lost
9%
S.02smaller fleet needed
575,310
S.03assets tracked
Trusted by these organizations.
04How it works
Client to laundry and back.
RFID gates and handheld readers record items in batches. Each read moves custody, so every garment has a holder.
- 01
Issue to the client
Garments and linen leave the depot per client and site. One read per trolley.
- 02
In use
Items are worn, used and stored at the client. Custody stays with the site.
- 03
Collect and wash
Soiled items read in at the laundry. Each wash adds a cycle to the item.
- 04
Sort and repair
Items are inspected, repaired or retired, then sorted for the next delivery.
05Client balance
Delivered, read back, and the gap.
Every delivery and every intake at the laundry is read per item, so the shortfall per client has a number and a list.
Client balanceWeeks 35 to 40Delivered 1,800 a week
Towels per week
DeliveredRead back at intakeGap
-170
-160
-158
-162
Week353637383940
Delivered1,8001,8001,8001,8001,8001,800
Read back1,7921,7961,6301,6401,6421,638
Gap84170160158162
Above stock812182342500662
The gap starts in week 37 and is spread across floors 1 to 5. Equal shares on every floor point to towels leaving with guests, not a stuck trolley.
Last 4 weeksW37 to W40
650towels
9% fewer returned than received- Delivered
- 7,200
- Read back
- 6,550
- Not returned
- 650
Gap per floorW37 to W40
Floor 1132
Floor 2128
Floor 3131
Floor 4127
Floor 5132
Statement, bath towels not returned
Bath towel × 650€4,680.00Replacement price €7.20 each
Proposed charge€4,680.00
View the readsAccept
Accepted charges go to your invoicing
Garment and textile services on Rotion
06Platform
Built for textile fleets.
Wash cycles per item
Cycle counts and wash history per garment, from every RFID read.
Read more
Losses at customers
Autopilot flags clients and sites where items go in and fewer come back.
Read more
Client balances
What each client, site or wearer should hold, against what was read.
Read more
Client reporting
Each client sees its own garments, washes and losses, ready to share.
Read more07Autopilot
It notices first.
Autopilot watches every scan in your loop, flags what is going wrong, proposes the fix with its reasoning, and acts once you approve.
How Autopilot worksHotel 6 returned 9% fewer bath towels than it received over the last four weeks.
Why
Deliveries stayed at 1,800 towels a week while intake at the laundry fell from week 37. The gap is spread across all floors, which points to towels leaving with guests rather than a stuck trolley.
Proposes
Send Hotel 6 a balance statement and propose a charge for the 650 towels not returned.
ApproveEditconfidence 92%
Linen losses billed this quarter€ 4,870
Sample dataWhere to go next.
Q.01Do we need to replace our laundry or ERP system?
No. Rotion runs alongside them and adds what they lack: identity per item, wash cycles, custody per client and partner views. It replaces the Excel files, not your core systems.
Q.02Does Rotion work with RFID in the laundry?
Yes. Rotion takes batch reads from RFID tunnels, gates and handheld readers, as well as QR and barcode scans. Each read updates the location, holder and wash count of the item.
Q.03How is this different from an inventory system?
Inventory systems count stock per client. Rotion follows each garment through its life: who held it, how often it was washed, when it was repaired and where it went missing.
Q.04Will clients see each other’s data?
No. Access is set per client. Each client sees only its own garments and data, and you decide what is shared.
Q.05Does this help with textile product passports?
Each garment carries its lifecycle, wash and repair history, which you can share with brands and clients when they ask for it. The same record can feed digital product passports as brands start to need them under ESPR.
Q.06Can Rotion tell us when garments reach their wash limit?
Yes. You set a wash limit per garment type. Rotion counts every wash from the laundry reads, shows which items reach the limit within the period you choose and lists them per client, so you order replacements before worn garments go back out.
Q.07Can garments be assigned to wearers?
Yes. Workwear can be assigned to a named wearer with a size and a locker, and loss charges per client can be exported or pushed to your invoicing. Laundries you work with can join as partners and read items in and out with their own readers.
